Employer of Record (EOR) Malaysia

How Does an EOR Ensure Compliance? What Are the Compliance Issues to Take Note Of?

AYP Group’s EOR Malaysia solution ensures compliance by:

1. Employment Contracts

   We draft and manage employment contracts that adhere to Malaysian labor laws, including terms related to compensation, termination, and employee rights.

2. Tax and Social Security Contributions

   AYP Group manages all payroll-related taxes and contributions, ensuring compliance with Malaysia’s tax laws and social security requirements.

3. Employee Rights and Benefits

   We ensure that your employees receive all legally mandated benefits, such as leave entitlements and social security contributions, in accordance with Malaysian law.

4. Documentation and Reporting

   AYP Group maintains thorough documentation and provides regular reports, ensuring transparency and compliance with local regulations.

Key compliance issues to note include:

• Ensuring that employment contracts are compliant with Malaysian labor laws.
• Adhering to local tax and social security regulations.
• Staying updated with changes in labor laws and regulations.

What Are the Costs Associated with Using an EOR?

The costs of utilizing an EOR in Malaysia generally include:

1. Monthly Service Fees

   AYP Group charges a monthly fee based on the number of employees managed, covering employment, compliance, and administrative tasks.

2. Payroll Expenses

   This includes employee salaries, bonuses, statutory deductions, and contributions such as the Employees Provident Fund (EPF) and Social Security Organization (SOCSO) payments.

3. Setup Costs

   Initial fees related to the onboarding of new employees, including contract preparation and compliance checks.

4. Forex Mark-up and Bank Charges
   

   When dealing with multiple currencies, forex mark-ups are necessary to manage exchange rate fluctuations, ensuring consistent and accurate salary payments. Combined with applicable bank charges, these costs are integral to maintaining smooth international payroll operations.

How Does the Process of Using an EOR Work? What is the Timeline to Onboard an Employee?

The process of using AYP Group’s EOR Malaysia solution is streamlined for efficiency:

1. Initial Consultation

   We begin with a consultation to understand your hiring needs and business goals in Malaysia.

2. Customized Proposal

   AYP Group provides a tailored proposal, outlining the scope of services, costs, and timelines.

3. Agreement and Onboarding

   Once the agreement is finalized, we initiate the employee onboarding process, including contract preparation, payroll setup, and compliance checks.

4. Employee Onboarding

   AYP Group handles all aspects of onboarding, from executing employment contracts to enrolling employees in benefits programs.

The typical timeline to onboard an employee in Malaysia through our EOR service is 1 to 3 weeks, depending on the complexity and specific requirements.

How Does an EOR Manage Employee Benefits and Payroll?

AYP Group’s EOR Malaysia service manages employee benefits and payroll with precision:

1. Payroll Management

   We ensure timely and accurate payroll processing, including salary disbursement, tax deductions, and EPF/SOCSO contributions.

2. Employee Benefits Administration

   AYP Group manages statutory benefits like health insurance, leave entitlements, and retirement contributions, ensuring compliance with Malaysian laws.

3. Benefits Optimization

   We continuously review and optimize benefits packages to ensure they are competitive and compliant with local regulations.

What is the Process of EOR in Malaysia for Foreign Employees?

AYP Group’s Employer of Record (EOR) in Malaysia service simplifies the hiring and management of foreign employees:

1. Needs Assessment
   

   We begin by evaluating your business requirements to determine the most suitable work permit in Malaysia, such as the Employment Pass (EP) or Professional Visit Pass (PVP).

2. Work Permit Application
   

   AYP Group handles the entire application process for the work permit in Malaysia with the relevant authorities, ensuring full compliance with Malaysian immigration regulations and timely approval.

3. Employment and Onboarding

   We draft compliant employment contracts in line with Malaysian labor laws and manage the onboarding process, including setting up payroll and administering employee benefits.

4. Ongoing Compliance

   AYP Group ensures continuous adherence to local labor laws, manages any HR-related issues, and handles the renewal of work permits in Malaysia as needed.

5. Offboarding

   When an employee’s tenure ends, we manage the entire exit process, including work permit cancellations and final payroll processing, ensuring all legal obligations are met.

This process allows your company to efficiently hire and manage foreign talent in Malaysia without establishing a local entity, leveraging AYP Group’s EOR in Malaysia services for seamless and compliant operations.

How to Get Started with EOR?

Starting with AYP Group’s EOR Malaysia solution is straightforward:

1. Contact Us

   Reach out to our team for an initial consultation to discuss how our EOR services in Malaysia can support your business expansion in Malaysia.

2. Assessment and Proposal

   We will assess your needs and provide a customized proposal, including detailed pricing and service offerings.

3. Agreement and Implementation
   

   Upon agreement, we will initiate the onboarding process, taking over all employment-related functions to ensure a smooth transition.

4. Ongoing Support

   AYP Group continues to provide ongoing HR, compliance, and payroll management support, ensuring your business operates seamlessly in Malaysia.

Use Case: How Employer of Record (EOR) helps company to expand without an entity in Malaysia

A European software company aimed to expand its operations into Malaysia to tap into the growing tech industry. Instead of establishing a local entity, which would involve significant time and financial investment, they chose AYP Group’s EOR Malaysia solution.

Challenges:

• Urgent need to enter the Malaysian market to gain a competitive advantage.
• Navigating Malaysia’s complex employment regulations.
• Establishing a local HR infrastructure would have been resource-intensive.

Solution:

AYP Group provided a comprehensive EOR solution, including:

• Rapid Onboarding
  

  Quick setup of employment contracts and payroll management.

• Compliance Management

  Handling of all local tax and labor law compliance.

• Employee Benefits

  Administration of statutory benefits like EPF, SOCSO, and health insurance.

Outcome:

The company successfully hired and onboarded employees in Malaysia within weeks, allowing them to start operations immediately. They avoided the costs and complexities of setting up a local entity while remaining fully compliant with all regulatory requirements. The use of AYP Group’s EOR solution enabled seamless expansion, providing the agility to scale quickly in a new market.

With AYP Group’s Employer of Record solution in Malaysia, businesses can efficiently expand their operations without the need for a local entity, ensuring compliance, cost-effectiveness, and a smooth transition into new markets. Contact us today to learn how our EOR Malaysia services can support your business growth.