Malaysia Key Industries

Education Industry

Health care and Wellness Industry

Retail and Food Services Industry

Incorporating in Malaysia

 Types of Entities

Registering a Local Company

An unlimited company and a company limited by shares can be incorporated under the Companies Act 1965.

  1. Conduct a name search to determine if the desired company name is available and submit the completed Form 13A CA – to request for availability of name to the Companies Commission of Malaysia (SSM).
  2. Within three months from the approval of the company name, submit all the necessary incorporation documents to SSM. Pay the registration fee which varies according to the company’s authorised share capital.
  3. A certificate of registration will be issued by SSM upon the approval of the submitted documents.

Registering a Foreign Company

  1. Conduct a name search to determine if the desired company name is available and submit the completed Form 13A CA – to request for availability of name to the Companies Commission of Malaysia (SSM).
  2. Within three months from the approval of the company name, submit all the necessary registration documents to SSM and pay the registration fee which varies according to the company’s nominal share capital.
  3. A certificate of registration will be issued by SSM upon the approval of the submitted documents.

Employment Regulations

Employment

The Employment Act, 1955 by the Malaysia Labour Department is the main legislation on labour matters in Malaysia. If the contract for a specified period or the time reasonably required for the completion of work is more than one month, the employee has to be given a written agreement. It is mandatory to include a clause that states the manner in which the contract may be terminated by either party.

Termination

Either the employer or employee who has entered into a contract may give the other party the required notice in writing at any time to terminate the contract. The day in which the notice was given shall be included in the notice period. The terms for the termination such as the notice period may be stipulated in the contract. In the absence of the notice period, the Employment Act (Part II, Section 12(2)) serves as a guideline. The contract may be terminated without notice, or if notice has already been given – without waiting for the expiry of the notice, by paying salary in lieu of that notice or unexpired notice period.

Payroll and Tax Regulations

Social Security Scheme

Employees Provident Fund Act 1991 (Act 452), known as the EPF is a social security institution that provides retirement funding. The fund requires contribution from both the employer and the employee. The employee’s portion of the EPF will be deducted from their salary. Expatriates or foreign citizens are not required to contribute to the EPF.

Malaysia Tax

Inland Revenue Board of Malaysia is one of the main revenue collecting agencies of the Ministry of Finance. 

Corporate Income Tax

If the company’s management and control are in Malaysia, the company is regarded as a tax resident. The company’s paid up capital of less than RM2.5 million, including the capital from all its related group of companies are taxed at the following different two-tiered rates for Year of Assessment (YA) 2016 and 2017. Companies with more than RM2.5 million paid up capital will be taxed at 24%.

Resident Company Tax Rates

Chargeable Income

Tax Rate (%)

YA 2016

YA 2017

Paid up capital of not more than RM2.5 million

On first RM500,000

19%

18%

Subsequent Balance

24%

24%

Company with paid up capital more than RM2.5 million

24%

24%

Non-Resident Companies’ income accruing in or derived from Malaysia is taxable if it carries on its business through a permanent establishment in Malaysia.

Non-resident Company Tax Rates w.e.f YA 2017

Type of income

Tax rate (%)

Business or rental income 

24%  

Royalties      

10%  

Rental of moveable properties

10%

Technical or management service fees  

10%

Interest        

15%

Dividends     

0%

Other income         

10%  

 Personal Income Tax

Conditions to being a Tax Resident:

Resident Personal Income Tax Rates

Chargeable Income in Ringgit

Rate %

Tax ($) in Ringgit

5,001 – 20,000

On the First 5,000

 

0

Next 15,000

1

150

20,001 – 35,000

On the First 20,000

 

150

Next 15,000

5

750

35,001 – 50,000

On the First 35,000

 

900

Next 15,000

10

1,500

50,001 – 70,000

On the First 50,000

 

2,400

Next 20,000

16

3,200

70,001 – 100,000

On the First 70,000

 

5,600

Next 30,000

21

6,300

100,001 – 250,000

On the First 100,000

 

11,900

Next 150,000

24

36,000

250,001 – 400,000

On the First 250,000

 

47,900

Next 150,000

24.5

36,750

400,001 – 600,000

On the First 400,000

 

84,650

Next 200,000

25

50,000

600,001 – 1,000,000

On the First 600,000

 

134,650

Next 400,000

26

104,000

Above 1,000,000

On the First 1,000,000

 

238,650

Above 1,000,000

28

 

The individual is regarded as a non-resident if the individual stays in Malaysia for less than 182 days in a year, regardless of citizenship or nationality.

Non-Resident Personal Income Tax Rates

Types Of Income

Rate (%)

Business, trade or profession
Employment
Dividends
Rents

28

Public Entertainer
Interest

15

  • Royalty;
  • Payments for services in connection with the use of property or installation, operation of any plant or machinery purchased from a non-resident;
  • Payments for technical advice, assistance or services rendered in connection with technical management or administration of any scientific, industrial or commercial undertaking, venture, project or scheme;
  • Rent or other payments for the use of any movable property

10

Individuals are not taxable if their employment in Malaysia is less than 60 days, are employed on board a Malaysian ship, aged 55 years old who are receiving interest from banks, pension, or tax exempt dividends. 

Other Taxes

Immigration

Work Passes and Permits

Employment Pass

Who is it for?

  • For expatriates who would like to take up employment with an organisation in Malaysia.

Requirements

  • The contract of employment has to be a minimum of 12 months, up to 60 months.
  • The expatriates can only work for the company mentioned in the Employment Pass. A new application has to be submitted if the expatriate changes company.

Brief overview of application steps

  1. Ensure that the company is registered and approved by the Expatriate Services Division (ESD) system
  2. The company has to submit an application for the employment pass and the supporting documents through the ESD account. Applications will be processed within five working days.
  3. Upon approval, print the approval letter through the system.
  4. Applicants can enter Malaysia via the Single Entry Visa with the approval letter to complete the work permit process. A Single Entry Visa is a one-time entry into Malaysia, valid for three months from the date of issue.
  5. The passport endorsement for the Employment Pass can be done at MYXpats Centre